Dissemination of Corporate Communications
1. Corporate Communications published on Websites
Corporate Communications refer to any documents issued or to be issued by The Bank of East Asia, Limited (the “Bank”) for the information or action of holders of any of its securities, which include but are not limited to the directors’ report and annual accounts together with the independent auditor’s report, the interim report, a notice of meeting, a listing document, a circular and a proxy form.
As provided by Article 144 of the Articles of Association of the Bank, the Bank electronically disseminates all its Corporate Communications to its Shareholders by making the Corporate Communications available on its website at www.hkbea.com (the “Bank’s Website”) and Hong Kong Exchanges and Clearing Limited’s website at www.hkexnews.hk (the “HKEXnews Website”) (together, the “Websites”). Shareholders may access such Corporate Communications by visiting the section headed “About BEA – Investor Communication” on the home page of the Bank’s Website.
Pursuant to sections 833 and 833A of the Companies Ordinance, Shareholders are to be regarded as having agreed that any document or information, including any Corporate Communication, may be sent or supplied by the Bank to him/her/it by making it available on the Bank’s Website (the “Consent”) upon receiving from the Bank a relevant one-off notification. A Shareholder may revoke the Consent any time by giving notice in writing to the Share Registrar (as defined below) specifying his/her/its request together with his/her/its full name and contact phone number.
For keeping up-to-date with the publication of all Corporate Communications, Shareholders should and are encouraged to register for the News Alerts service in the Market Data section of Hong Kong Exchanges and Clearing Limited’s website at www.hkex.com.hk. By doing so, a Shareholder will be alerted when the Bank publishes Corporate Communications on the HKEXnews Website.
2. Request for Corporate Communications in Printed or Electronic Form
Shareholders are entitled to printed copies of Corporate Communications free of charge upon request. A Registered Shareholder or Non-Registered Shareholder can download the respective Request Forms below for making such request:
Corporate Communication Request Form (for Registered Shareholders only)
(Note: A “Registered Shareholder” means a Shareholder who holds the Bank’s shares in his/her/its own name and whose name appears on the register of members of the Bank.)
Corporate Communication Request Form (for Non-registered Shareholders only)
(Note: A “Non-registered Shareholder” means such person or company whose shares are held in the Central Clearing and Settlement System (CCASS) and who has notified the Bank from time to time through Hong Kong Securities Clearing Company Limited that such person or company wishes to receive Corporate Communications of the Bank.)
Please complete and sign the appropriate Request Form and send it to the Bank’s share registrar, Tricor Investor Services Limited (the “Share Registrar”), (i) by post at 17/F, Far East Finance Centre, 16 Harcourt Road, Hong Kong using the mailing label provided or (ii) by email to BEA0023-ecom@vistra.com. If it is posted in Hong Kong by using the mailing label provided, there is no need to affix a stamp; otherwise, please affix an appropriate stamp.
A Shareholder who would like to receive Corporate Communication(s) in electronic form should send a written request to the Share Registrar by specifying the email address for receiving such Corporate Communication(s) together with his/her/its full name and contact phone number.
3. Actionable Corporate Communications
The Bank is required by the Listing Rules to individually send to Registered Shareholders Actionable Corporate Communications, which refer to Corporate Communications issued to seek instructions from Shareholders on how they wish to exercise their rights or make an election as Shareholders, (i) in printed form by post to their addresses as they appear on the Bank’s register of members or (ii) in electronic form to the email address provided by them for such purpose.
Registered Shareholders who have not yet provided his/her/its email address to the Bank or updated the email address for the above purpose are recommended to do so by completing Part B of the “Corporate Communication Request Form (for Registered Shareholders only)” and returning the same to the Share Registrar as soon as practicable. If a Registered Shareholder does not provide his/her/its email address or his/her/its email address currently on record is not functional, the Bank will only be able to send future Actionable Corporate Communications to such Registered Shareholder in printed form.
Please note that a Non-Registered Shareholder will not receive any Actionable Corporate Communications directly from the Bank. A Non-Registered Shareholder should liaise with his/her/its bank(s), broker(s), custodian(s), nominee(s) or HKSCC Nominees Limited through which the shares are held (together, the “Intermediaries”) for the procedures for receiving notifications (whether in electronic form or printed form) and exercising the rights or making the election through the Intermediaries in respect of the corporate actions under the relevant Actionable Corporate Communications.
